Initial Publication Date: April 4, 2023

Presenter Guidelines

Jump to: Abstract Pages | Workshops and Symposia | Oral Presentations | Posters

Presenter Information

Click to view or download the webinar recording (MP4 Video 132.4MB May18 23). Webinar was presented on May 18, 2023.

We hosted an online information session and Q&A for presenters on May 18th. At the session, we shared details about the format and presentation logistics for oral presentation, workshop, and poster presentations.

Presenter Guidelines Slides: 2023 TI Conference Presenter Information.pptx (PowerPoint 2007 (.pptx) 1.4MB May18 23)

Abstract Pages

Each proposal submitted for the Transforming Institutions Conference has its own web page. Abstract web pages are pre-populated with information from the abstract submission form. Authors can update their author information, edit their abstracts, session program (symposium & workshops only), and upload presentation materials to these pages.

Author information

Author names, institutions, pictures, and linked biographies can be updated by logging into your SERC account. If you don't have an existing account, please create one using the e-mail address you provided on the abstract submission form. If you have an existing account under a different email address, please contact Bradlee Wahid Cotton (bcotton@carleton.edu). Once on your account page, you'll see links along the left side of the page to "Edit your Bio," "Change your Photo," and "Edit Personal Info." Any changes you make to these sections will propagate to your abstract page.

If any authors are missing on your abstract page, please contact Bradlee Wahid Cotton (bcotton@carleton.edu).

Editing your abstract

For any proposals that changed session type, editing likely needs to be done on the abstract pages (e.g. changing 'symposium' to 'presentation', removing/adding agendas or plans for the time, etc). Please share any updates to your abstract page with Bradlee Wahid Cotton (bcotton@carleton.edu).

The deadline for edits to author pages is Friday, June 2, 2023.

Uploading Materials to Abstract Pages

Before the conference, please submit presentations/posters/workshop materials to be posted on your author abstract pages. You can submit the form as many times as needed to upload all of your presentation materials. It may take a few days for uploaded materials to appear on your abstract page, so please allow time to upload your materials before your presentation.

Upload Presentation Form »

The deadline for uploading materials/presentations/posters is Friday, June 2, 2023.

Workshops and Symposia

Best-Practices

Planning an effective workshop or symposia is much like planning an effective learning experience for students in the classroom and lab. What goals do you have for the participants? How will the workshop effectively engage participants and ensure that the goals for participants are met? How will you assess whether participants have benefited from the workshop? Here are some of SERC's best practices that have been gleaned over more than a decade of running workshops in On the Cutting Edge and InTeGrate.

Show Workshop Best-Practices

Active engagement of participants during the workshop: Nothing is deadlier or less effective than a workshop where participants do not participate. Give people an opportunity to participate actively in every session using a variety of techniques: small group discussion, large group discussion, short problem-solving tasks, etc.
Model effective pedagogy: The most successful workshop sessions are those taught with good active pedagogy in mind and the least successful sessions are those where a presenter simply stands up and talks.
Give participants time to interact and share experience/knowledge: Participants bring valuable experience and ideas to workshops. Structured mechanisms for sharing experiences and expertise must be an integral part of every workshop program.
Emphasize practical applications: An emphasis on practical applications and strategies is an important aspect of effecting change in teaching practice.
Give participants time to make progress on a specific task that connects the workshop topic to their teaching: Time to work individually during the workshop allows participants to reflect and to make progress on adapting workshop content to their own needs. This can be effectively supported during the workshop by providing opportunities for participants to work one-on-one or in small groups with workshop leaders.
Make sure that participants leave the workshop with specific plans for future action: Workshops can produce a wide variety of results ranging from changes in teaching practice and development of new learning resources to department-level planning and community-wide action. In all cases, workshop time devoted to planning the next steps and feedback from peers is critical.
Provide materials and examples: Examples of how the workshop topics can be applied in the classroom and field are particularly valuable resources for participants.
Require some preparation in advance of the workshop: Coming prepared is as important for a workshop as it is for a class. A variety of approaches can be used to prepare participants for the workshop, including reflection on their goals for the workshop, development of project ideas for completion at the workshop, assembling materials for sharing, pre-workshop discussion, and participating in surveys of participant needs.
Make use of the workshop website: Use the program page to organize documents that you would like the participants to access either prior to or during the workshop. Additional pages of resources can be added to your website if you wish. Each workshop also comes with a private workspace for use by the workshop participants (more information below). The website will be a resource that your participants can return to when they want to make use of what they learned.

Workshop and Symposium Accessibility

We want this conference to be as accessible as possible. We encourage all presenters to upload their presentations to accommodate the learning needs of all conference attendees. We encourage the creation of presentations guided by Universal Design of Your Presentation. We also encourage you to use colorblind-friendly palettes and make use of PowerPoint's accessibility offerings in creating your presentation. Uploading presentations before your session increases accessibility for attendees who may need more time to process the information and/or have difficulty seeing your presentation on the projector. All materials related to the workshop and symposia should be uploaded using the presentation form.

Upload Presentations and other materials prior to the conference: You can upload your presentation file (.PPT) using this form. It will be posted on your presentation/abstract page.

On-Site Logistics

Each workshop room has wi-fi access and a projector. A laptop will be provided for presenting however, workshop presenters may wish to connect via their own laptops. Please plan on bringing your own laptop to use (including a projector adapter if you're using a Mac). Also, plan to bring any supplies you might need (e.g., a clicker and handouts).

Each room is equipped with a microphone. Please use the microphone to ensure that all attendees can hear you.

15-Minute Oral Presentations

Oral sessions are either 1 hour or 45 minutes. Each presenter is allotted 15 minutes for their presentation. A session chair has been assigned to each session and is listed at the top of the session page. The session chair is responsible for keeping time (using time cards to signal 5, 2, and 1 minutes remaining) and facilitating questions from the audience at the end of the presentation. Please allow 5 minutes between each presentation for transition.

Presentation Accessibility

We want this conference to be as accessible as possible. Presenters should upload their presentations to accommodate the learning needs of all conference attendees. We encourage the creation of presentations guided by Universal Design of Your Presentation. We also encourage you to use colorblind-friendly palettes and make use of PowerPoint's accessibility offerings in creating your presentation (e.g. adding alt text to slides and enabling the real-time transcript)

Upload Presentation: You can upload your presentation file (.PPT) using this form. It will be posted on your presentation/abstract page.
During your presentation, please turn on the real-time transcript by clicking on the "real time transcript" feature in the PowerPoint toolbar.

×

Turn on the "real time transcript" feature in PowerPoint by locating it in the toolbar
Provenance: Casey Wright, Western Michigan University
Reuse: This item is offered under a Creative Commons Attribution-NonCommercial-ShareAlike license http://creativecommons.org/licenses/by-nc-sa/3.0/ You may reuse this item for non-commercial purposes as long as you provide attribution and offer any derivative works under a similar license.
- Click on the "Slide Show" menu
- Check the box next to "Always use subtitles"
- The real-time transcript feature is now turned on.

Format

Presentation order: Presentations will be given in the order that they are listed on the program.
Presentation length: ~10 minutes in length with 5 additional minutes available for questions. If you have planned to use your time differently than, for example, 10 minutes of presentation + 5 minutes of questions, please let your session chair know what to expect.
Please allow the moderator to pull up the slides for the next presentation while you are concluding Q&A. An example of this schedule is included below.

Sample session, 1:15 p.m. – 2:15 p.m.:

1:15 p.m. – 1:30 p.m.: Presentation 1
1:30 p.m. – 1:45 p.m.: Presentation 2
1:45 p.m. – 2:00 p.m.: Presentation 3
2:00 p.m. – 2:15 p.m.: Presentation 4

On-Site Logistics

Each workshop room has wi-fi access, a projector, and a laptop for running your presentation. We will be downloading presentations from the conference site onto the presentation laptop to minimize transition delays. Please upload your presentation to the program website by June 2, 2023.

Plan to bring any additional supplies you might need (e.g., handouts, a clicker).

Each room is equipped with a microphone. Please use the microphone to ensure that all attendees can hear you.

Poster Presentations

Poster Accessibility

We encourage all poster presenters to upload their posters to accommodate the learning needs of all conference attendees. We also encourage you to use colorblind-friendly palettes and tailor your presentation to accommodate those with various visual disabilities.

Upload Poster: You can upload your presentation files using this form. We encourage you to upload your poster as both a PowerPoint (.ppt) and as a PDF to allow for easy access for those using screen readers. All submitted files will be posted on your presentation/abstract page. Uploading your poster beforehand gives those with learning disabilities and visual impairments ample time to digest the information. Additionally, it provides the opportunity for further dialogue after the conference.

Format

Putting together an academic poster can be daunting. Remember that posters are designed to give the 10,000 ft view of your research and enable attendees to engage you in a dialogue about your work. We encourage you to reconsider the traditional poster format. Simplified posters are inspired by the "#BetterPoster" movement to include less text and encourage more conversation during poster sessions.

Resources for Better Posters:

This article from the 2020 APA conference provides a template that is inspired by the #BetterPoster movement, which is also described in this NPR article.
There is a set of open science templates to choose from.
Detailed instructions to follow the Better Poster approach can be read about in Fixing Academic posters: the #BetterPoster approach.
Mike Morrison, the leader of the #BetterPoster explains the UX design rationale for the the poster design movement via a fun cartoon

Poster Dimensions and Logistics:

Size: Posters should be no larger than 30 inches x 40 inches. You will be provided with an easel, foam board, and binder clips to hang your poster.
Poster number: Each poster is assigned a number. These numbers are listed on your abstract page (at the top) and will be assigned to the virtual boards during the poster session. You can find your abstract in the poster sessions below:
- Session A
- Session B
Setting up your poster: Please attach your poster to the foam boards on these easels during lunch on June 12th so we can start the session on time. We will have 20 poster easels with foam boards set up in the back of Scandinavian 3/4. Poster presenters from each session will attach their posters to opposite sides of the boards. For example, Abstract 1A be clipped to one side of the first board, and Abstract 1B will attach their poster to the other side of the board. Binder clips will be provided on the foam boards.
Presentation time: Poster sessions will be 30-minutes in length. There are two poster sessions (Session A and Session B). Your session will be indicated in your abstract number (e.g. Poster number A10 indicates poster session A, poster 10).
- Session A (5:00pm - 5:30pm),
- Transition to session B (5:30-5:40pm)
- Session B (5:40pm - 6:10pm).
Please note, the posters will be displayed in a non-secured space.
We also encourage you to have a digital version that we can add to the conference proceedings. Please upload posters before Friday, June 2, 2023 using the upload presentation form. Upload Presentation Form »

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